What counts as car running costs?

Fuel or electricity, servicing, repairs, tyres, inspections, tax, insurance, parking, tolls, and consumables. Finance interest is an ownership cost tracked separately.

How do I calculate cost per mile or kilometre?

Sum all recorded costs over a period and divide by distance driven in that period. PitSync shows cost per mile and per month automatically.

Should I include depreciation?

Depreciation is not a cash outflow but affects total cost of ownership. Track it with periodic valuations if you want a full TCO view.

Car Expense Tracker

Log fuel, service, tyres, tax, inspections, and insurance. See true running costs per month and lifetime. Set reminders so you never miss renewals.

PitSync app — vehicle expense timeline and totals

Why track car expenses with PitSync

Small costs add up. PitSync tracks every running cost and shows clear monthly and lifetime totals, plus cost per distance, so you budget better and avoid surprises.

Fuel & Efficiency

Log fill-ups; see spend and MPG, L/100km, or km/L over time.

Service & Tyres

Record parts and labour with receipts and notes.

Receipts & Docs

Keep certificates, policies, and invoice PDFs together.

Totals & Trends

Monthly and lifetime totals by category and vehicle.

Start tracking your car costs

Set up in 60 seconds.

How to track car expenses

What to record

Track running costs: fuel or electricity, servicing and repairs, tyres, inspections, tax, insurance, parking, tolls, fluids, and accessories. Add notes for part numbers, warranty, and provider contacts to streamline future work.

Cost per distance explained

Cost per mile or kilometre = total spend ÷ distance in the same period. Use it to compare routes, fuel grades, tyre types, and driving styles. PitSync calculates it automatically alongside monthly and lifetime totals.

Receipts and documentation

Photograph receipts and attach them to entries. Store policy numbers, renewal dates, and provider links. Keep service history together to improve resale value and avoid repeated diagnostics.

Reminders and compliance

Align maintenance with renewal dates so you do jobs once. Use PitSync reminders for local inspections, tax, and insurance to avoid lapses and penalties. UK drivers: see MOT reminders, vehicle tax, and insurance tracking.

Fuel and efficiency

Track MPG (US/UK), L/100km, or km/L; EV drivers can track mi/kWh, km/kWh, Wh/mi, and Wh/km. Changes in pressure, load, weather, or routes can shift efficiency. Pair with the MPG tracker.

Finance and ownership costs

If you finance a car, also record deposit, monthly payments, fees, and settlement or balloon figures. These affect total cost of ownership even if they are separate from day-to-day running costs.

Set up in PitSync

Add your vehicle and choose units.

Log your first expenses with distance and receipts.

Enable reminders for inspections, tax, and insurance.

Review monthly totals and cost per distance; investigate spikes.

Outcome

With everything in one timeline, PitSync shows a clear picture of running costs by category and over time. Plan maintenance, choose better routes or tyres, and make smarter keep-or-sell decisions.